When you send an email and hit send too quickly, or you realize you’ve made an error, the first instinct is to apologize to the recipient. The problem is you’re creating more work for them, forcing them to navigate through their inbox to find the email to which you’re referring, thereby wasting time. The solution is writing a disregard email. This article provides you information on how to write a disregard email. Examples are provided to help you craft an effective disregard email, and you can edit them as necessary. Let’s dive in.
How to Write a Disregard Email
Have you ever sent an email that you immediately regretted? Maybe you hit send too soon, or you realized that you included the wrong information. If you’re lucky, the recipient won’t have seen it yet. But if they have, you can send a disregard email to ask them to ignore the previous message.
Apologies and Explanation
The first thing you should do is apologize for the error and explain why you are sending the disregard email. Be polite and professional, and keep your explanation brief and to the point. For example, you could say something like:
- “I apologize for the previous email I sent you. I accidentally hit the send button too soon, and I did not have a chance to proofread it properly.”
- “I am writing to disregard my previous email. I realized that I included the wrong information, and I do not want you to be confused by it.”
Request to Disregard
Once you have apologized and explained the reason for your disregard email, you can request that the recipient disregard the previous message. Again, be polite and professional. You could say something like:
- “Please disregard my previous email. The information in it is incorrect, and I apologize for any confusion it may have caused.”
- “I kindly request that you disregard my previous email. I have already sent you a corrected version with the correct information.”
Thank You
Finally, thank the recipient for their understanding. This shows that you appreciate their time and consideration. You could say something like:
- “Thank you for your understanding.”
- “I appreciate your cooperation.”
Subject Line
Don’t forget to include a clear and concise subject line. This will help the recipient quickly identify the purpose of your email and decide whether to open it.
Here are a few examples of good subject lines for disregard emails:
| Subject Line | Explanation |
|---|---|
| Disregard: Previous Email Sent in Error | This subject line clearly states that the previous email was sent in error and should be disregarded. |
| Request to Disregard: Incorrect Information Sent | This subject line explains that the previous email contained incorrect information and should be disregarded. |
Additional Tips
- Send the disregard email as soon as possible after sending the original message. The sooner the recipient sees it, the less likely they are to have read the original message.
- If you are sending the disregard email to multiple recipients, be sure to include all of their email addresses in the To: field.
- Keep the disregard email brief and to the point. The recipient does not need to know all the details of why you are sending the email.
- Use a polite and professional tone. Even though you are asking the recipient to disregard your previous email, you still want to be respectful.
Disregard Email Examples
Mistyped Email Content
Hi [Recipient’s Name],
I just realized I made a typo in the email I sent you earlier. I deeply apologize for any inconvenience this may have caused you. I’ve attached the corrected version below. Please disregard the previous email and consider this updated version as the final one.
Thank you for your understanding. If you have any questions, please don’t hesitate to reach out.
Best regards,
[Your Name]
Incorrect Information Shared
Dear [Recipient’s Name],
I am writing to retract the information I shared with you in my previous email dated [Date]. Upon further review, I realized that the data was incorrect and could lead to confusion. I sincerely apologize for this mistake and any inconvenience it may have caused you.
I have attached the correct information to this email. Please kindly disregard the previous email and consider this updated version as the accurate one.
Thank you for your understanding. If you have any questions or concerns, please don’t hesitate to contact me.
Best regards,
[Your Name]
Outdated File Attached
Hi [Recipient’s Name],
I hope this email finds you well.
I recently sent you an email containing an attachment named [File Name]. However, I realized that the file attached was an outdated version. I deeply apologize for this error and any inconvenience it may have caused you.
I have attached the corrected and updated version of the file to this email. Please kindly disregard the previous email and consider this updated version as the final one.
Thank you for your patience and understanding. If you have any questions, please feel free to contact me.
Best regards,
[Your Name]
Wrong Recipient
Hello [Recipient’s Name],
I apologize for the mistake I made earlier. I accidentally sent you an email that was intended for someone else. I understand that this may have caused confusion or concern, and I sincerely regret the error.
Please disregard the previous email and consider this one as non-existent. The information contained in that email is not intended for you and should not be acted upon or shared with anyone.
If you have any questions or concerns, please don’t hesitate to contact me. Thank you for your understanding.
Best regards,
[Your Name]
Confidential Information Shared Accidentally
Dear [Recipient’s Name],
I am writing to express my sincere apologies for the accidental disclosure of confidential information in my previous email dated [Date]. I deeply regret this mistake and take full responsibility for my actions.
I kindly request you to disregard the previous email and consider the information as non-existent. Please do not share or use the information in any way.
I have taken necessary steps to prevent such incidents from happening in the future. If you have any questions or concerns, please don’t hesitate to contact me.
Thank you for your understanding and cooperation in this matter.
Best regards,
[Your Name]
Cancelled Meeting or Appointment
Hi [Recipient’s Name],
This email serves to inform you that the meeting or appointment scheduled for [Date] at [Time] has been canceled. We had to make this difficult decision due to unforeseen circumstances that require our immediate attention.
We understand that this may cause inconvenience, and we apologize for any disruption it may have caused to your schedule. Please disregard any previous communication regarding this meeting or appointment.
We appreciate your understanding and hope to reschedule the meeting or appointment at a more suitable time. If you have any questions, please don’t hesitate to contact me.
Thank you for your cooperation.
Best regards,
[Your Name]
Erroneous Transaction or Payment
Subject: Disregard Erroneous Transaction
Dear [Recipient’s Name],
I am writing to inform you about an erroneous transaction that occurred on [Date] involving the transfer of [Amount] to your account.
This transaction was made in error, and we kindly request you to disregard it. The funds will be reversed shortly, and no action is required from your side.
We apologize for any inconvenience this may have caused and assure you that we are taking steps to prevent such errors from happening in the future.
If you have any questions or concerns, please don’t hesitate to contact our customer support team.
Thank you for your cooperation and understanding.
Best regards,
[Your Name]
How to Write a Disregard Email
Sending a disregard email is a common way to retract a previously sent email. Here are some tips to help you write a clear and effective disregard email:
Be Brief and Direct
Keep your email short and to the point. The recipient should be able to understand the purpose of your email quickly.
Use a Clear Subject Line
Your subject line should clearly indicate that you are requesting that the previous email be disregarded. Use words like “Disregard” or “Cancel” in the subject line to make it easy for the recipient to identify the purpose of your email.
State Your Reason (Optional)
If you feel comfortable, you can provide a brief explanation as to why you are requesting that the previous email be disregarded. This is not always necessary, but it can be helpful in some cases.
Use Polite Language
Even though you are asking the recipient to disregard your previous email, it is important to be polite and respectful. Use formal language and avoid using slang or jargon.
Proofread Your Email
Before you send your disregard email, proofread it carefully for any errors. This includes checking for typos, grammatical errors, and formatting issues.
Send Your Email Promptly
The sooner you send your disregard email, the better. This will help to ensure that the recipient sees your email before they have a chance to read your previous email.
Follow Up if Necessary
If you do not receive a response to your disregard email within a reasonable amount of time, you may need to follow up with the recipient. You can send a polite reminder or call the recipient to confirm that they have received your email.
Additional Tips:
– Use a professional email address.
– Keep your email concise and to the point.
– Avoid using jargon or abbreviations.
– Proofread your email before sending it.
– Send your email as soon as possible after realizing you need to disregard the previous one.
FAQs: How to Write a Disregard Email
1. What is a disregard email?
A disregard email is a message sent to inform the recipient that a previous email or communication should be disregarded or ignored.
2. When should I send a disregard email?
You should send a disregard email when you realize that the information in a previous email you sent is incorrect, outdated, or no longer relevant.
3. What should I include in a disregard email?
A disregard email should include the following information:
– A clear and concise subject line that lets the recipient know what the email is about.
– A brief explanation of why the previous email should be disregarded.
– Any additional information that may be helpful to the recipient, such as a corrected version of the information that was in the previous email.
4. What should the tone of a disregard email be?
The tone of a disregard email should be professional, polite, and apologetic. You should avoid using harsh language or making the recipient feel like they made a mistake.
5. Do I need to send a disregard email if I made a minor mistake in a previous email?
It is not always necessary to send a disregard email if you made a minor mistake in a previous email. However, if the mistake could be confusing or misleading to the recipient, it is best to send a disregard email to clarify the information.
6. How can I prevent having to send a disregard email in the future?
There are a few things you can do to prevent having to send a disregard email in the future:
– Proofread your emails carefully before sending them.
– Make sure that the information in your emails is accurate and up-to-date.
– If you are unsure about something, ask a colleague or supervisor to review your email before you send it.
7. What should I do if I receive a disregard email?
If you receive a disregard email, read it carefully and follow the instructions provided. You should also delete the previous email that you received so that you do not accidentally refer to it in the future.
Sayonara for Now
Thanks for hanging out with me and reading this crash course on writing a disregard email. If you’re still dealing with anxiety, don’t worry, it’ll get easier with time. Just remember to be polite, concise, and professional. And for more awesome tips like this, be sure to check back soon!